Privacy Policy

Kumari Hart Solicitors understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of all of our clients and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.

1. Information About Us

Kumari Hart Limited trading as Kumari Hart Solicitors.

A limited company registered in England under company number 10714912.

Registered address: 172 Wainbody Avenue South, Coventry, CV3 6BX.

Main trading address: 172 Wainbody Avenue South, Coventry, CV3 6BX

Data Protection Officer: Mrs Anu Hart.

Email address: anu.hart@kumarihart.co.uk.

Telephone number: 024 7798 1545.

Postal Address: 172 Wainbody Avenue South, Coventry, CV3 6BX.

We are regulated by Solicitors Regulation Authority registration number 638553.

Anu Hart is a Solicitor and is a member of the Law Society.

2. What Does This Notice Cover?

This Privacy Information explains how we use your personal data: how it is collected, how it is held, and how it is processed. It also explains your rights under the law relating to your personal data.

3. What is Personal Data?

Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.

Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.

The personal data that we use is set out in Part 5, below.

4. What Are My Rights?

Under the GDPR, you have the following rights, which we will always work to uphold:

a. The right to be informed about our collection and use of your personal data. This Privacy Notice should tell you everything you need to know, but you can always contact us to find out more or to ask any questions using the details in Part 11.

b. The right to access the personal data we hold about you. Part 10 will tell you how to do this.

c. The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in Part 11 to find out more.

d.The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we have. Please contact us using the details in Part 11 to find out more.

e. The right to restrict (i.e. prevent) the processing of your personal data.

f. The right to object to us using your personal data for a particular purpose or purposes.

g. The right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases.

h. Rights relating to automated decision-making and profiling. We do not use your personal data in this way.

For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 11.

Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.

If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office.

5. What Personal Data Do You Collect?

We may collect some or all of the following personal data (this may vary according to your relationship with us):

• Name;
• Date of birth;
• Gender;
• Address;
• Email address;
• Telephone number(s);
• Business name;
• Job title;
• Profession;
• Payment information;
• Medical history;
• Medical records;
• Earnings information;
• Pension information;
• Benefits information;
• Tax information.

Your personal data is obtained from the following third parties:

• Your employer; earnings information, personnel and occupational health records, pensions information;
• Your GP/Hospital/Physiotherapist or any other treatment provider; health records;
• Private Health Insurance; details of sums paid by it for treatment provided to you;
• HMRC; tax records;
• DWP; Benefits records;
• Other firms of Solicitors; a copy of their file in relation to your case

6. How Do You Use My Personal Data?

Under the GDPR, we must always have a lawful basis for using personal data. This may be because the data is necessary for our performance of a contract with you, because you have consented to our use of your personal data, or because it is in our legitimate business interests to use it. Your personal data will be used for the following purposes:

• Managing your case.
• Supplying our services to you. Your personal details are required in order for us to enter into a contract with you.
• Personalising and tailoring our services for you.
• Communicating with you. This may include responding to emails or calls from you.
• Supplying you with information by email and/or post that you have opted-in to (you may unsubscribe or opt-out at any time by emailing us at enquiries@kumarihart.co.uk).

With your permission and/or where permitted by law, we may also use your personal data for marketing purposes, which may include contacting you by email and/or post with information, news, and offers on our services. You will not be sent any unlawful marketing or spam. We will always work to fully protect your rights and comply with our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and you will always have the opportunity to opt-out. 

7. How Long Will You Keep My Personal Data?

We will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Your personal data will therefore be kept for the following periods (or, where there is no fixed period, the following factors will be used to determine how long it is kept):

• In respect of Commercial/Contractual/Employment/Landlord & Tenant disputes your personal data will be retained for a period of 12 years from date of completion of the matter;
• In respect of Personal Injury claims a period of 3 years from the date of completion of the matter. If the claim is made on behalf of a minor, then their data will be stored for a period of 3 years from the date they attain the age of 18 years.

8. How and Where Do You Store or Transfer My Personal Data?

We will only store or transfer your personal data in the UK. This means that it will be fully protected under the GDPR.

The security of your personal data is essential to us, and to protect your data, we take a number of important measures, including the following:

• All of our computer systems are protected by Kaspersky anti-virus software;
• All files are stored in a locked filing cabinet and the office is locked when not in use.

9. Do You Share My Personal Data?

In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.

We may share your personal data with the following third parties:

• Medical Experts – if we are dealing with a personal injury claim on your behalf we will be required to provide your contact details, details of your accident and injuries sustained and also your medical history. In some cases, we may be required to provide a copy of your medical records.
• Other experts – if we are dealing with a dispute which requires expert evidence, we will be required to provide your contact details, details of the issues regarding the case and any documents that you provide to us relevant to the case.
• Barristers – if we consider that an advice from a Barrister is required in respect of your case, or we instruct a Barrister to attend a hearing and/or the Trial of your case, we will be required to provide your contact details, details regarding your case and copies of all documents relating to your case.
• Court – if we need to issue proceedings in respect of your case, we will be required to provide your contact details, details of your claim together with all supporting evidence.
• Other solicitors – We may be required to provide your contact details. We will be required to provide details of the case together with all supporting documentation that you have provided to us which is relevant to your case.

If any of your personal data is required by a third party, as described above, we will take steps to ensure that your personal data is handled safely, securely, and in accordance with your rights, our obligations, and the third party’s obligations under the law, as described above in Part 8.

10. How Can I Access My Personal Data?

If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.

All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 11. To make this as easy as possible for you, a Subject Access Request Form is available for you to use. You do not have to use this form, but it is the easiest way to tell us everything we need to know to respond to your request as quickly as possible.

There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.

We will respond to your subject access request within 21 days and, in any case, not more than one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.

11. How Do I Contact You?

To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details (for the attention of Mrs Anu Hart):

Email address: anu.hart@kumarihart.co.uk.

Telephone number: 024 7798 1545.

Postal Address: 172 Wainbody Avenue South, Coventry, CV3 6BX.

12. Changes to this Privacy Notice

We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.

Any changes will be made available on our website www.kumarihart.co.uk.